Welcome to our Website

We are pleased to welcome you to our website, thethread.work, and appreciate your interest in our services. Protecting your personal data is a matter of great importance to us. We process your data in accordance with applicable laws on the protection of personal data, especially the EU General Data Protection Regulation (GDPR) and the country-specific laws applicable to us. Through this Privacy Policy, we aim to provide comprehensive information about the processing of your personal data by our recruitment services and the rights you are entitled to.

Personal Data

Personal data includes information that makes it possible to identify a person. This particularly includes your name, date of birth, address, career profile, telephone number, email address, and your IP address.

Anonymous data refers to information where no personal connection to the user can be established.

Purposes and Legal Bases of Data Processing

Thethread.work – as a dedicated freelance recruiter and HR consultant, I offer personalised career services with a focus on ensuring access and transparency in the high-quality job market. Our service is designed to help you recognise your position and opportunities in the job market and to support you in taking charge of your career. In doing so, you entrust us with your career-related personal data, which we carefully store and pass on as per your settings for these purposes.

Thethread.work is not an ad-funded business model and does not rely on marketing the “user as a product.” Our product is the online career service we offer to professionals and executives. In this model, the candidate as a customer is at the center of our business. You trust us with significant personal data regarding your career progression and goals. We commit to handling your data trustfully and in your interest, supporting you optimally in your career.

If you believe that we are not adhering to the provisions of this statement or data protection regulations, please contact us at: ariadna@thethread.work.

In processing your personal data, we comply with the provisions of the GDPR and all other applicable data protection regulations. The legal bases for data processing are derived particularly from Art. 6 of the GDPR.

We use your data for business initiation, to fulfil contractual and legal obligations, to execute the contractual relationship, to offer products and services, and to strengthen customer relationships, which may include analyses for marketing purposes and direct advertising.

The data you enter by uploading your resume directly passed on to hiring manager, or indirectly through recruitment software providers and applicant database providers. These data entries are the core purpose and added value of Thethread.work’s service.

Furthermore, your entered data are used for the contractual relationship with Thethread.work.

For the purpose of a better product experience, usage-related data are also collected. This particularly serves the improved matching with relevant positions, as well as customer communication on the website or via emails.

Your consent also represents a data protection legal permission requirement. In this context, we inform you about the purposes of data processing and your right to withdraw consent. If the consent also refers to the processing of special categories of personal data, we will expressly inform you in the consent.

Processing of special categories of personal data in accordance with Art. 9, paragraph 1 of the GDPR, occurs only if required by legal regulations and there is no reason to believe that your legitimate interest in excluding processing outweighs this.

Data Collection During Your Visit to Our Website

When visiting our website, we collect and process the following data:

• • Information about the website from which you visit us
  • The web browser and operating system used
  • The IP address assigned by your Internet Service Provider
  • Requested files, the amount of data transferred, downloads/file exports
  • Information about the web pages you visit on our site, including the date and time

For technical security reasons (particularly to defend against attack attempts on our web server), these data are stored in accordance with Art. 6, paragraph 1, lit. F of the GDPR. These data are deleted after a maximum of 30 days, ensuring no user reference is made.

Data Processing during the Ordering Process

During the consultation booking, we process the following data:

• • Title
  • First and last name
  • Email address

Data Collection in Response to a Contact Request

When responding to a contact request from a candidate or company, we collect and process the following data:

• Title
• First and last name
• Email
• Telephone number
• Personal response

Data Collection during Online Applications

For online applications, we collect and process the following data:

• First and last name
• Address
• Contact details
• Possibly attachments such as CV, certificates, and cover letters

Data Collection for Newsletters For newsletters, we collect and process the following data:

• First and last name
• Email address
• Title
• Analysis data from newsletter and website evaluations

Please note that when filling out your Thethread.work profile or applying for a position via our website, any uploaded resumes may be transferred for evaluation to a third-party service (for example, a resume parsing service). Here, your document is parsed and returned to us as an XML file. The following information is processed in this process:

• • First name

• • Last name

• • City

• • Country

• • Phone number

• • Profile picture

• • Title

• • Date of birth

• • Resume

• • Academic titles

• • Education

• • Professional experiences

• • Languages spoken

• • Skills

Contact Form / Email Contact (Art. 6 Abs. 1 lit. a, b GDPR)

Our website provides a contact form for electronic communication. If you contact us using the contact form, we process the data provided in the form to respond to your questions and requests.

We adhere to the principles of data minimisation and avoidance, requiring only the information necessary for contacting you. This includes your email address and the message field itself. Additionally, your IP address is processed for technical necessity and legal protection.

If you contact us via email, we will process the personal data provided in the email solely for the purpose of handling your request.

For our website and email customer service, we utilize “Google Workspace,” a suite of tools provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Workspace enables us to efficiently manage customer inquiries, ensuring top-tier support. When you send an email to our customer service, Google Workspace processes your support request and contact information on our behalf, helping us to deliver prompt and effective assistance.

Advertising Optimization and Measurement

Criteo, Google AdWords, Bing Ads, LinkedIn Remarketing, DoubleClick by Google, Facebook Custom Audience, Twitter Advertising

At “thethread.work,” we employ advanced advertising technologies, including Criteo, Google AdWords, Bing Ads, LinkedIn Remarketing, DoubleClick by Google, Facebook Custom Audience, and Twitter Advertising. These tools are crucial in reaching out to potential job seekers and employers effectively and efficiently.

• • Purpose: We use these services to tailor our advertising content, ensuring that it is relevant and appealing to those interested in employment opportunities. By analyzing user behavior and preferences, we can provide more personalized and pertinent job advertisements.

• • Data Privacy and Security: The confidentiality of user data, particularly resumes and contact information, is paramount. We ensure that any data used for advertising is anonymized, preventing the identification of individual users. Personal information such as names or addresses is never extracted or utilized for advertising purposes.

• • Cookie Management: Cookies are employed to track user interactions with our advertisements. However, they are designed to safeguard user anonymity and personal data. You have full control over cookie preferences and can opt out of cookie usage through browser settings or specific opt-out links provided by the advertising services.

Monitoring / Webtracking Procedures

Google Analytics, Sentry, New Relic, Hotjar

“thethread.work” uses tools like Google Analytics, Sentry, New Relic, and Hotjar to enhance our website’s functionality, user experience, and security.

• • User Experience Improvement: By analyzing how users interact with our site, we can identify areas for enhancement, ensuring a seamless experience for job seekers and employers.

• • Performance Tracking: Tools like New Relic help us monitor our website’s performance, ensuring fast and reliable access to our services.

• • “Data Security
    We employ various security strategies to safeguard your personal data. Regular scans for security vulnerabilities
    and known threats are conducted on our website to ensure your visit is as secure as possible.”

• • Privacy Assurance: All data collected through these tools is processed with strict adherence to privacy norms, ensuring the protection of personal and professional information of our users.

Social Media Plugins

Facebook, Twitter, LinkedIn, Shariff Solution

Our website might integrate social media plugins like Facebook, Twitter, LinkedIn, and the Shariff Solution to facilitate easy sharing and discussion of content related to employment and recruitment.

• • Seamless Sharing: These plugins enable users to share job listings and recruitment content directly from our site to their social media profiles, broadening the reach and visibility of opportunities.

• • Data Protection Compliance: The plugins are implemented in a way that prevents unauthorized data transfer to social media platforms, safeguarding user privacy.

Links to Other Providers

External Linking Policy

“thethread.work” contains links to external sites, providing additional resources like company profiles and job postings. We carefully select these links to ensure relevance and value to our users. However, we are not responsible for the content or privacy practices of these external sites.

Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Applicant Portal

Data Handling in the Applicant Portal

Our applicant portal is designed to process and manage job applications with the utmost confidentiality and efficiency.

• • Data Use: Personal data provided during the application process is used solely for evaluating candidate suitability and facilitating recruitment communications.

• • Security Measures: We employ robust security measures to protect applicant data against unauthorized access and data breaches.

Minor Protection

Underage User Policy

“thethread.work” is committed to protecting the privacy of minors. Users under 16 are required to have parental consent before submitting any personal data. We encourage parents and guardians to actively participate in their children’s online activities.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that apply on our website (if any), we also store the personal information they provide in their CV´s.

What rights you have over your data

If you have applied on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.